JOB DESCRIPTION
Position: Registrar
Hours: 40 hours per week
Benefits: Group health and access to a cafeteria plan after two months employment. Access to 401(k) after two months employment. Seven paid holidays per year. Paid time off accrued on a weekly basis, beginning from date of hire. Refer to Orlando Museum of Art Employee Handbook for details.
Reports to: The James Cottrell Joseph Lovett Collection Chief Curator
Classification under Wage and Hour Regulations: Exempt
General Description:
Responsible for the care and organizational records of the Museum’s permanent collections, loans and exhibitions; providing Museum staff with descriptive materials, visuals and other data for Museum activities; maintaining legal documents, files and data systems associated with cataloging acquisitions, accessions, deaccessions, loans, copyrights, exhibition contracts, packing, international and domestic shipping, insurance and storage.
Specific Tasks:
1. Maintain database with accurate and current records related to all aspects of collections and exhibitions.
2. Supervise and maintain art storage and conduct periodic inventories.
3. Prepare gift acknowledgments.
4.Process outgoing and incoming loan agreements.
5. Coordinate shipping for incoming and outgoing loans and temporary exhibitions.
6. Supervise packing and unpacking of artwork.
7. Complete condition reports.
8. Maintain logbook of collections transactions.
9. Produce checklists and object labels for exhibitions and lend assistance as needed with exhibition installation.
10. Aide in preparing meeting materials and agenda packets for the Collections and Exhibitions Committee throughout the year.
11. Responsible for ensuring the museum is in compliance with laws and regulations pertaining to its collections and collecting activities.
12. Proof and edit written materials as needed related to the Museum’s collections and exhibitions.
13. Conduct and provide research support.
14. Manage insurance plan for the collection including reports and claims.
15. Travel as needed to coordinate registrarial activities, including couriering.
16. Work with volunteers and interns.
17. Other duties as may be assigned.
Academic and Business Requirements:
Minimum B.A. in Art or Art History, M.A. preferred. 2 years registrarial experience.
Steel toe shoes required.
Specific Skills and Abilities:
Excellent oral and written communication skills are required as well as the ability to work cooperatively with other staff members, lenders, artists, shippers and vendors. Must be well-organized, work under pressure to meet deadlines, and pay close attention to detail. Typing (50 wpm) and competent knowledge of current software, including Word, Excel and Embark databases.
Temperament:
Enjoys working with and caring for art objects. Excellent interpersonal skills, systematic, meticulous, patient, self-starter and works well under pressure. Manages time efficiently, analyze and solve problems independently and if necessary, collaboratively. Ability to be flexible and embrace changes within this position due to departmental priorities.
Physical Demands:
Stand F (Frequently)
Walk F (Frequently))
Sit F (Frequently)
Handling / Fingering F (Frequently))
Reach Outward F (Frequently)
Reach Above Shoulder F (Frequently)
Climb N (Not Applicable)
Crawl N (Not Applicable)
Squat or Kneel F (Frequently)
Bend F (Frequently)
Lift/Carry
10 lbs or less F (Frequently)
11-20 lbs F (Frequently)
21-50 lbs O (Occasionally)
51-100 lbs N (Not Applicable)
Over 100 lbs N (Not Applicable)
Push/Pull
12 lbs or less O (Occasionally)
13-25 lbs O (Occasionally)
26-40 lbs O (Occasionally)
41-100 lbs N (Not Applicable)
N (Not Applicable) Activity is not applicable to this occupation.
O (Occasionally) Occupation requires this activity up to 33% of the time (0 – 2.5+ hrs/day)
F (Frequently) Occupation requires this activity from 33% – 66% of the time (2.5 – 5.5+ hrs/day)
C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)
Work Environment: Office Setting, Galleries
The Orlando Museum of Art reserves the right to alter the positions requirements based upon business necessity.
To apply, please email resume, cover letter and salary requirements to:
No phone calls.
The Orlando Museum of art is a smoke and drug free workplace. A background check and drug test are required. Fingerprinting may be required.
EEO (Equal Employment Opportunity)
The Orlando Museum of Art provides equal employment opportunity for all applicants and employees. The Museum does not unlawfully discriminate based on age, sex, race, color, creed, marital status, sexual orientation, disability, religion, veteran status, national origin, citizenship, or any other protected status. The Museum also makes reasonable accommodations for disabled employees. Finally, the Museum prohibits the harassment of any individual on any of the bases listed above. This policy applies to all areas of employment including recruitment, hiring, training, promotion, compensation, benefits, social and recreational programs. Individuals are hired based on their qualifications to perform the duties and responsibilities of the job for which they apply.
