Staff Accountant

JOB DESCRIPTION                                                                                             

Position:                  Staff Accountant

Hours:                      40 hours per week

Salary:                      Negotiable

Benefits: Group health and access to a cafeteria plan after two months employment.  Access to 401(k) after two months employment. Seven paid holidays per year. Paid time off accrued on a weekly basis, beginning from date of hire.  Refer to Orlando Museum of Art Employee Handbook for details.

Reports to:             Chief Operating Officer

Classification under Wage and Hour Regulations:        Non-Exempt

General description:

Responsible for maintenance of subsidiary ledger and processing of Accounts Payable and assistance with routine accounting tasks and projects.

Specific Tasks:

Accounts Payable Tasks:

1. Ascertain that all invoices submitted for payment are properly approved, have appropriate back-up and codes for expenditure and project codes appear reasonable.
2. Enter accounts payable invoices into Blackbaud.
3. Print and prepare checks for signature(s) and mail checks to vendors with appropriate documentation.
4. Daily review of cash balances to ensure adequate cash on hand to timely pay invoices.
5. Prepare and maintain vendor files including unpaid invoices and paid invoice files.
6. Maintain W-9, certificate of insurance (COI) and contract labor files.
7. Prepare and mail yearly 1099s.
8. Maintain account payable subsidiary ledger and reconcile balance to general ledger account.
9. Invoice employees for personal postage and phone charges.                                                                                                                                                                                                                                                                       

Accounting Tasks:

1. Prepare and maintain a Prepaid Expense Schedule including recording monthly journal entry for expired prepayments.
2. Prepare monthly copier, bulk mail and postage journal entries.
3. Bank reconciliation of operating and capital checking accounts , including reconciling accounts to the general ledger and preparing and entering applicable journal entries.                                                                                         
4. Review or prepare monthly accounting schedules.
5. Prepare and post journal entries, including journal entry support. 
6. Review or prepare reports for fund raising events, grants and other programs or events.
7. Credit card reconciliation and processing of monthly journal entry.
8. Assist in preparation of the financial portions of required grant applications and reports.
9. Assist in preparation of annual operating budgets.
10. Assist with year-end closing procedures.
11. Assist with preparation of work papers and schedules for Form 990 tax return.
12. Prepare annual personal property tax return.
13. Assist in preparation of audit work papers and with other information for annual audit.
14. Maintain accounting files.
15. Back up to Employee Relations on deposits and reconciliation of daily ticket and shop sales during scheduled time off.

Museum Shop:

1. Assist Chief Operating Officer with overseeing the Museum Shop budget and cost/revenue strategies.
2. Assist Chief Operating Officer with insuring inventory is maintained at a reasonable level. Perform monthly inventory reconciliation.

Other Tasks:

1. Open and dispense daily mail. Process all payments received through the POS.
2. Receive office supply requisitions and place orders for workroom and all other departments.
3. Track and replenish both postage meter and bulk mail accounts.
4. Responsible for department petty cash. Disburse, maintain integrity of balance, and reimburse as necessary.
5. Provide administrative and clerical support to COO.
6. Assist with check in and other day of event front of house tasks during special events.
7. Other duties as assigned.

Academic and Business Requirements:

Bachelors Degree in Accounting  or  Associates Degree in accounting with minimum of five years previous nonprofit accounting experience will be considered.

Specific Skills and Abilities:

Proficiency in Microsoft Office including Excel.  Good communication and organizational skills.

Temperament:

Enjoys working with people. Self-starter, conscientious, positive attitude, and ability to work well under pressure. Detail-oriented, accurate and efficient. Diplomatic skills to interface with staff, vendors, auditors, and bank personnel.

Work Environment: Office Setting, minimal physical exertion (Typing, sitting, standing, walking).

To apply, please email resume, cover letter and salary requirements to: 

CAREERS@OMART.ORG

No phone calls.

The Orlando Museum of Art reserves the right to alter the positions requirements based upon business necessity.

Smoke and drug free workplace. A background check and drug test are required. Fingerprinting may be required.

EEO (Equal Employment Opportunity)

The Orlando Museum of Art provides equal employment opportunity for all applicants and employees.  The Museum does not unlawfully discriminate based on age, sex, race, color, creed, marital status, sexual orientation, disability, religion, veteran status, national origin, citizenship, or any other protected status.  The Museum also makes reasonable accommodations for disabled employees.  Finally, the Museum prohibits the harassment of any individual on any of the bases listed above.  This policy applies to all areas of employment including recruitment, hiring, training, promotion, compensation, benefits, social and recreational programs. Individuals are hired based on their qualifications to perform the duties and responsibilities of the job for which they apply.